- In order to ensure the safety and security of our campers Pineywoods has implemented a NO VISITOR POLICY DURING ALL SUMMER CAMPS. (effective 3/22/18)
- The Pineywoods Board of Trustees felt it necessary that we implement this policy because of unpredictable violent events against innocents in our country and in our churches.
- We have historically enjoyed a family-like atmosphere and could welcome anyone to campus; however, just as our schools and churches are tightening protocols and increasing security, we have to do the same.
- Guests are limited to church pastoral staff members of attending churches who are required to do the following:
- Pre-arrange their arrival on campus
- Check in at the camp office with their driver license
- Have approved criminal/sex offender background checks on file
- Wear a nametag while on campus
RESERVATIONS & REGISTRATION
- Within the first two weeks, 2 of the 4 youth camps and one of the two preteen camps usually fill up.
- In 2018, one session of youth camp filled up on the first day!
- 4 of the 6 sessions are usually full by the end of January.
- All 6 sessions are usually full by mid-February.
We cannot predict which sessions will fill up first nor when they will fill up.
The reservation requires two things: (1) The number of spots you need for the students & adults in your group and (2) a $50 per person non-refundable deposit.
Our recommendation: BEFORE THE NEW YEAR, prepare to make your reservation on January 2nd or the days following. The method of preparation is different for every church.
- Fewer students have the opportunity to hear the Gospel and respond to it when reservations are made and not filled. Padded reservations have prevented entire churches from attending camp in recent years.
- The camp incurs significant cost when preparations for camp are made based on reservations that are not the reality. Staff is hired, facilities are prepared, and resources are committed based on the expected attendance.
- We will not have a waiting list for additions. In the reservation phase we only have numbers for groups. Until the Registration Deadline when individuals fill those spots we cannot determine availability for additions.
- Each church should work their own waiting list from January until the Registration Deadline. It is our experience that changes that affect your numbers--drops and additions-- occur January through May/June. Often spots added early in the year are not ultimately filled.
- If, at the Registration Deadline, your group needs more spots than were reserved, the group leader should SEND AN EMAIL THE WEEK OF THE REGISTRATION DEADLINE specifying how many more spots are needed.
- Our office will be in touch with you AS SOON AS IS POSSIBLE to let you know if the additions can be made.
- It could take up to 3 or 4 business days AFTER the deadline for us to know if spots have opened up for your additions. We will work in your waiting list additions in the order that we are notified of your need for them.
- Please be assured that we do our very best to register every student desiring to attend camp with a registered church. Please also know that because we are not adding new churches to full camp sessions, usually the drops in some churches allow for the additions in other churches. We just cannot guarantee additional spots until the week after the Registration Deadline when actual people are registered for camp.
No. Reservations only hold spots for your group until the registration deadline. At that time, unfilled reservations are automatically released.
Then, the total number in your group is the number of complete registrations. A complete individual registration requires both the online registration and the total payment.
- Have the parent/adult forward their electronic copy to you.
- Have the parent/adult enter your email address in order for you to receive the electronic copy.
- Have the parent/adult print their electronic copy and give to you.
- Changes in medical condition/history, allergies, or medications --> Submit a Consent & Medical Release Addendum.
- Changes in other information (e.g. parent contact information, custody information, emergency contact information) --> Submit an entirely new Registration & Consent Form.
- Age, grade, shirt size or spelling corrections --> Email us the change information.
- Girls or boys camp class choice changes --> Email us the change information.
- Make sure that we have the correct email on file.
- Check your spam and/or junk email to see if the emails are delivered there.
- If your email interface won't deliver the emails to you at all (not in spam/junk) try adding these two domains to your safe senders/white list: pineywoodscamp.com and formstack.com
- Submit printed copies of results from national criminal and national sex offender background checks for the current year.
- Complete a state-approved training and examination program on sexual abuse and child molestation and submit a valid certificate of completion.
- Provide a character and integrity reference.
- Adults/Sponsors who attend camp with their students are an integral part of the camp program. Sponsors lead their group and are active participants throughout the camp session. Sponsors maintain order in their group and make sure students follow rules and follow the schedule. Sponsors have the opportunity to invest in the lives of students and reflect Christ in every situation.
- At PRETEEN camp, Sponsors also teach the Bible stories, lead the Bedtime Dorm Devotions, and motivate and/or encourage their students during recreation. Material is provided for the stories and devotions. One or two representatives from each church are expected to attend the Sponsor Meeting each morning to prepare for the day.
- At YOUTH camp, Sponsors also assist with recreation and/or lead a small group in discussion and application of the material presented during the Master Teaching Time in their Power Group. Sponsors lead and/or participate in the Breakout session each afternoon of camp. Talkback questions for small groups and Breakout material are provided. Sponsors are expected to attend the Sponsor Meeting each morning to prepare for the day.
- Verify your numbers (total number, # females, # males)
- Discuss all changes to your registration
- Discuss late arrivals and/or early departures
- Pay your camp balance
- Turn in medications
- Receive program materials and facility assignments
- A Student Check-Out Authorization form must be filed in the Camp Office prior to the expected departure, and it must specify who is authorized to pick up the student.
- The form is required if a student has to leave for any reason prior to camp dismissal on the last day.
- The form is required even if a student is simply leaving early separate from the group.
- No one under the age of 21 can pick up a student from camp.
- Boyfriends/Girlfriends, no matter their age, are not permitted to pick up a student.
- No student will be released without the presentation of a photo ID by the person picking him/her up.