Over the Edge Preteen Camp FAQ

Over the Edge Preteen Camp FAQ

VISITORS

  • In order to ensure the safety and security of our campers, Pineywoods enforces a NO-VISITOR POLICY DURING ALL SUMMER CAMPS. (effective 3/22/18)
  • The Pineywoods Board of Trustees felt it necessary that we implement this policy because of unpredictable violent events against innocents in our country and in our churches.
  • We have historically enjoyed a family-like atmosphere and could welcome anyone to campus; however, just as our schools and churches are tightening protocols and increasing security, we have to do the same.
  • Guests are limited to church pastoral staff members of attending churches who are required to do the following:
    1. Pre-arrange their arrival on campus
    2. Check in at the camp office with their driver license
    3. Have approved criminal/sex offender background checks on file
    4. Wear a nametag while on campus
  • Church pastoral staff members can see their group during business hours – 8 AM to 5PM.
  • Parents, family, friends, etc. are not permitted as guests “with” pastoral staff members.

RESERVATIONS & REGISTRATION

Yes, every registered person at camp is a camper and pays the stated camp cost for the session.

No. Reservations only hold spots for your group until the registration deadline. At that time, unfilled reservations are automatically released.

Then, the total number in your group is the number of complete registrations. A complete individual registration requires both the online registration and the total payment.

No, it is a portion of the total camp cost. It is not an additional cost.
The forfeit amount depends on when a cancellation occurs. Refer to the cancellation questions below and/or the refund schedule for further details.
NO, BY STATE LAW ALL SPONSORS MUST BE 18 YEARS OLD. We do not have junior sponsors.
You can change out sponsors if it is absolutely necessary. A fee of $15 is required for the addition of another person. Children thrive on consistency and camp is about helping kids know the one true God. Kids need sponsors at camp that will love and connect with them all week long.
The only children allowed at camp are children that have completed 3rd- 6th grade. A sponsor’s main focus at camp is ministering to preteens; they cannot do that and care for younger children.

PAYMENT

Make checks payable to “OVER THE EDGE PRETEEN CAMP.”
No, we do not accept checks from individuals.
Refund checks are mailed to your church after both sessions of camp are concluded.

CANCELLATIONS

Yes, the $50 per person deposit is non-refundable when a church chooses to cancel and not attend camp.
The refund and forfeit amounts are dictated by the cancellation date. Refer to the refund schedule at the bottom of the registration page for the amounts.

OTE Preteen Camp Registration

PAPERWORK

All campers, adults and students, must be registered in our online registration system before coming to camp. There is no registration paperwork; however, any person bringing medications to camp will need to bring a Medication Form to camp with their medications. In addition, every adult (18 & older) must submit the required adult paperwork.
By law all persons 18 and older attending retreats or summer camps lasting three or more nights must do the following:
  1. Submit printed copies of results from national criminal and national sex offender background checks for the current year.
  2. Complete a state-approved training and examination program on sexual abuse and child molestation and submit a valid certificate of completion.
  3. Provide a character and integrity reference (Pastor Reference).
Complete details and links to documents are provided at pineywoodscamp.com/requirements-for-adults/.
No. The state Health Inspector scrutinizes our files and forms each time he/she inspects Pineywoods. Because the camp is subject to requirements by law, our staff has to review all of the paperwork in order to ensure we remain in compliance with the state's youth camp rules. After the paperwork is reviewed by our staff, the group leader is notified if any portion of the requirements is not met. Requiring paperwork two weeks prior to camp gives us almost that much time to get missing forms and sometimes correct/replace paperwork.
No. The background checks must be for the current year. They must be run annually. Background Check FAQ

LODGING

No. Pineywoods makes all lodging assignments based on numbers and cannot take requests for specific assignments.
No. During summer camp ALL STUDENTS AND SPONSORS are housed in dorm-style accommodations and grouped together by church.
No. Only registered campers (sponsors, students, program leadership, and camp staff) are allowed to stay overnight during summer camp.
Churches are grouped together in dorms unless a church’s girls or boys fill up a dorm. On average, the dorms sleep 20 each.

MISCELLANEOUS

Go to otecamp.com for general camp information.  Go to pineywoodscamp.com/ote-registration for registration details.  The small group curriculum will be sent to your church contact person no later than three weeks before camp begins.
Each student will be given a packet of verses to memorize. They can pick and choose which verse(s) they want to work on. For each verse they say to their sponsor they can get Mega Challenge ticket(s). Verses are worth a certain number of tickets. Mega Challenge tickets are turned in to the Mega Challenge bucket on the stage. During the week, drawings take place and students can receive prizes for their tickets.
Students are given a chance to take time out to do the student devotion in their student book for that day in their cabin. This is a great opportunity for the campers to learn how to have their own time with God. Sponsors will need to encourage their students to take time to do this and be in the cabin with them.
Adults/Sponsors who attend camp with their students are an integral part of the camp program. Sponsors lead their group and are active participants throughout the camp session. Sponsors maintain order in their group and make sure students follow rules and follow the schedule. Sponsors have the opportunity to invest in the lives of students and reflect Christ in every situation.
Check-in is just that, checking in your group. Expect the following:
  • Verify your numbers (total number, # females, # males)
  • Discuss all changes to your registration
  • Discuss late arrivals and/or early departures
  • Pay your camp balance
  • Turn in medications
  • Receive program materials and facility assignments
Medications are turned in at check-in upon arrival at camp.  Go to pineywoodscamp.com/medications/ for complete details regarding medication rules and preparation.
Pineywoods encourages campers to experience the entire camp session with their group, beginning to end, and to participate in all scheduled camp sessions/activities. Once at camp, no student is allowed to leave campus for any reason without written consent to leave from his/her parent or legal guardian.
  • A Student Check-Out Authorization form must be filed in the Camp Office prior to the expected departure, and it must specify who is authorized to pick up the student.
  • The form is required if a student has to leave for any reason prior to camp dismissal on the last day.
  • The form is required even if a student is simply leaving early separate from the group.
  • No one under the age of 21 can pick up a student from camp.
  • Boyfriends/Girlfriends, no matter their age, are not permitted to pick up a student.
  • No student will be released without the presentation of a photo ID by the person picking him/her up.

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