Girls & Boys Camp FAQ
- In order to ensure the safety and security of our campers, Pineywoods enforces a NO-VISITOR POLICY DURING ALL SUMMER CAMPS. (effective 3/22/18)
- The Pineywoods Board of Trustees felt it necessary that we implement this policy because of unpredictable violent events against innocents in our country and in our churches.
- We have historically enjoyed a family-like atmosphere and could welcome anyone to campus; however, just as our schools and churches are tightening protocols and increasing security, we have to do the same.
- Additionally in 2021, due to COVID-19 recommended guidelines for Texas camps, PASTORAL/MINISTERIAL GUESTS of attending churches will not be allowed.
Church Registration opens in March each year.
Yes, every registered person at camp is a camper and pays the stated camp cost for the session.
Late registrations must be approved.
Late registrations incur an additional fee.
Late registrations are not guaranteed a camp shirt.
No, we do not hold spots.
Yes. Sponsors can split the week if it is absolutely necessary. A fee of $15 is required for the addition of another person.
No. Younger children cannot stay in the dorms with campers, and sponsors are required to stay in the dorms with their students.
PAPERWORK & ONLINE MEDICAL REGISTRATION
MEDICAL REGISTRATION in our online system is required for EVERY PERSON before coming to camp. There is no physical registration paperwork; however, any person bringing medications to camp will need to bring a Medication Form to camp with their medications. In addition, every adult (18 & older) must submit the required adult paperwork.
The registration link unique to your group will be emailed to the group leader. The leader must share the link with all adults 18 & older and all parents of girls/boys coming to camp.
A smartphone, a tablet, or a computer.
- Minors (age 17 & under) must be registered by their parent. A parent must create his/her account with his/her information, not the minor’s information.
- Each adult (age 18 & older) must register him- or herself. He/she must create or log into his/her own account.
- NOTE: Spouses cannot register each other.
- NOTE: Accounts cannot be shared.
- You will know the real-time status of your group’s registration using the church roster/report.
- The church roster/report shows who is and who is not registered.
- Church Roster/Report
- Click here to begin.
- Log in.
- Click the Select button next to your camp event.
- Click More Info.
- Click the Reports button.
- In the middle of the pop-up, click “Select Report…” to select the report for your group.
- Click Print (just below the report name).
By law all persons 18 and older attending retreats or summer camps lasting three or more nights must provide the following:
- Annual background checks (consent form submitted online by each adult)
- Child Protection Training (completed online by each adult)
- Pastor Reference (submitted via email by group leader)
Complete details are provided here.
No. The state Health Inspector scrutinizes our files and forms each time he/she inspects Pineywoods. Because the camp is subject to requirements by law, our staff has to review all of the paperwork in order to ensure we remain in compliance with the state’s youth camp rules.
The church roster report will reflect the status of the adult requirements as we review & process them in our office. Requiring the items two weeks prior to camp gives us almost that much time to get missing forms and sometimes correct/replace items.
No, we do not accept checks from individuals.
Refund checks are issued after camp, made payable to the church, and mailed to the church.
Yes, payment is transferable to a replacement camper.
No. Pineywoods makes all lodging assignments based on numbers and cannot take requests for specific assignments.
No. During summer camp ALL STUDENTS AND SPONSORS are housed in dorm-style accommodations and grouped together by church.
No. Lodging is only available for registered campers during summer camp.
No. Only registered campers (sponsors, students, program leadership, and camp staff) are allowed to stay overnight during summer camp.
Churches are grouped together in dorms unless a church’s girls or boys fill up a dorm. On average, the dorms sleep 20 each.
- Adults/Sponsors who attend camp with their students are an integral part of the camp program. Sponsors lead their group and are active participants throughout the camp session. Sponsors maintain order in their group and make sure students follow rules and follow the schedule. Sponsors have the opportunity to invest in the lives of students and reflect Christ in every situation.
- Sponsors also teach or help with classes and are expected to attend the Sponsor Meeting each morning to prepare for the day.
- Verify your numbers (total number, # females, # males)
- Discuss all changes to your registration
- Discuss late arrivals and/or early departures
- Turn in medications
- Receive nametags, program information, and facility assignments
- A Student Check-Out Authorization form must be filed in the Camp Office prior to the expected departure, and it must specify who is authorized to pick up the student.
- The form is required if a student has to leave for any reason prior to camp dismissal on the last day.
- The form is required even if a student is simply leaving early separate from the group.
- No one under the age of 21 can pick up a student from camp.
- Boyfriends/Girlfriends, no matter their age, are not permitted to pick up a student.
- No student will be released without the presentation of a photo ID by the person picking him/her up.