Girls Camp & Boys Camp FAQ
- In order to ensure the safety and security of our campers, Pineywoods enforces a NO-VISITOR POLICY DURING ALL SUMMER CAMPS. (effective 3/22/18)
- The Pineywoods Board of Trustees felt it necessary that we implement this policy because of unpredictable violent events against innocents in our country and in our churches.
- We have historically enjoyed a family-like atmosphere and could welcome anyone to campus; however, just as our schools and churches are tightening protocols and increasing security, we have to do the same.
- Guests are limited to church pastoral staff members of attending churches who are required to do the following:
- Pre-arrange their arrival on campus
- Check in at the camp office with their driver license
- Have approved criminal/sex offender background checks on file
- Wear a nametag while on campus
Registration for Girls Camp opens March 1st. Registration for Boys Camp opens April 1st.
Yes, every registered person at camp is a camper and pays the stated camp cost for the session.
Additions after the Registration Deadline are based on space availability and must be approved. Such additions are not guaranteed a camp T-shirt.
No, we do not hold spots.
Yes. Sponsors can split the week if it is absolutely necessary. A fee of $15 is required for the addition of another person.
No. Younger children cannot stay in the dorms with campers, and sponsors are required to stay in the dorms with their students.
PAPERWORK & ONLINE MEDICAL REGISTRATION
MEDICAL REGISTRATION in our online system is required for EVERY PERSON before coming to camp. There is no physical registration paperwork; however, any person bringing medications to camp will need to bring a Medication Form to camp with their medications. In addition, every adult (18 & older) must submit the required adult paperwork.
When online medical registration opens, the registration link unique to your group will be emailed to the group leader. The leader must share the link with parents of minors, students 18 & older, and all other adults coming to camp.
A smartphone, a tablet, or a computer.
- Minors (age 17 & under) must be registered by their parent. Each parent must create his/her account with his/her information, not the minor's information.
- Each adult (age 18 & older, including 18 year old students) must register him- or herself. He/she must create or log into his/her own account.
- NOTE: Spouses cannot register each other.
- NOTE: 18 year old students must register themselves.
- NOTE: Accounts cannot be shared.
- You will know the real-time status of your group’s registration using the church roster/report.
- The church roster/report shows who is and who is not registered and the person who registered the participant.
- Church Roster/Report
- Click here to begin.
- Log in.
- Click the Select button next to your camp event.
- Click More Info.
- Click the Reports button.
- In the middle of the pop-up, click “Select Report…” to select the report for your group.
- Click Print (just below the report name).
- NOTE: You do not have to count each row to determine how many people have registered. Hover your mouse over the rows of data. A gray box will appear in the upper left corner telling you the number of rows (i.e. the number of participants).
By law all persons 18 and older attending retreats or summer camps lasting three or more nights must do the following:
- Submit printed copies of results from national criminal and national sex offender background checks for the current year.
- Complete a state-approved training and examination program on sexual abuse and child molestation and submit a valid certificate of completion.
- Provide a character and integrity reference (Pastor Reference).
No. The state Health Inspector scrutinizes our files and forms each time he/she inspects Pineywoods. Because the camp is subject to requirements by law, our staff has to review all of the paperwork in order to ensure we remain in compliance with the state's youth camp rules. After the paperwork is reviewed by our staff, the group leader is notified if any portion of the requirements is not met. Requiring paperwork two weeks prior to camp gives us almost that much time to get missing forms and sometimes correct/replace paperwork.
No. The background checks must be for the current year. They must be run annually. Background Check FAQ
No, we do not accept checks from individuals.
Refund checks are issued after camp, made payable to the church, and mailed to the church.
Yes, payment is transferable to a replacement camper.
No. Pineywoods makes all lodging assignments based on numbers and cannot take requests for specific assignments.
No. During summer camp ALL STUDENTS AND SPONSORS are housed in dorm-style accommodations and grouped together by church.
No. Lodging is only available for registered campers during summer camp.
No. Only registered campers (sponsors, students, program leadership, and camp staff) are allowed to stay overnight during summer camp.
Churches are grouped together in dorms unless a church’s girls or boys fill up a dorm. On average, the dorms sleep 20 each.
- Adults/Sponsors who attend camp with their students are an integral part of the camp program. Sponsors lead their group and are active participants throughout the camp session. Sponsors maintain order in their group and make sure students follow rules and follow the schedule. Sponsors have the opportunity to invest in the lives of students and reflect Christ in every situation.
- Sponsors also teach or help with classes and are expected to attend the Sponsor Meeting each morning to prepare for the day.
Check-in is just that, checking in your group. Expect the following:
- Verify your numbers (total number, # females, # males)
- Discuss all changes to your registration
- Discuss late arrivals and/or early departures
- Pay your camp balance
- Turn in medications
- Receive program materials and facility assignments
Go to pineywoodscamp.com/summer-camp-meals/ for menus and further meal information.
Medications are turned in at check-in upon arrival at camp. Go to pineywoodscamp.com/medications/ for complete details regarding medication rules and preparation.
Pineywoods encourages campers to experience the entire camp session with their group, beginning to end, and to participate in all scheduled camp sessions/activities. Once at camp, no student is allowed to leave campus for any reason without written consent to leave from his/her parent or legal guardian.
- A Student Check-Out Authorization form must be filed in the Camp Office prior to the expected departure, and it must specify who is authorized to pick up the student.
- The form is required if a student has to leave for any reason prior to camp dismissal on the last day.
- The form is required even if a student is simply leaving early separate from the group.
- No one under the age of 21 can pick up a student from camp.
- Boyfriends/Girlfriends, no matter their age, are not permitted to pick up a student.
- No student will be released without the presentation of a photo ID by the person picking him/her up.