PowerPlus Preteen Camp Registration

2018 PowerPlus Preteen Camp Registration

SESSION CAMP DATES REGISTRATION DEADLINE FORMS/PAPERWORK DEADLINE
1 June 24-27 (Sun-Wed) May 25 June 7
2 June 27-30 (Wed-Sat) May 25 June 7
Church Reservations open January 1st each year.
Online Church Reservations Are Required.
Session 1 is FULL (2/19/18 3:00 pm)
Session 2 is FULL (1/2/18 1:45 pm)

Overview:

  • Make 3 payments for camp.
  • The 1st payment is $50 per person (non-refundable and non-transferable to the balance owed).
  • The 2nd payment is $60 per person on or before the Registration Deadline.
  • The 2nd payment is $75 per person after the Registration Deadline for approved additions.
  • The 3rd and final payment is $100 per person.
  • You must have one adult sponsor (18 years old or older) for every 10 students (same gender).
  • Make Church Reservations online & mail 1st payment beginning January 1st.
  • Submit Individual Registrations online & mail 2nd payment on or before Registration Deadline.
  • Submit ALL individual forms & Adult Paperwork 2 weeks before camp (Forms/Paperwork Deadline).
  • Make 3rd payment at check-in on the first day of camp.

POWERPLUS FAQ

Steps to Register:

***CLICK BUTTONS TO COMPLETE EACH STEP. ***
1. Make your Church Reservation online (provided the session is not full or in limited availability status).  The reservation form is accessible on January 1st each year. Church Reservation
  • NOTE: THE ONLINE RESERVATION IS REQUIRED!!!
  • You will receive an automated email when your submission is successfully submitted.
  • Making your reservation online holds your spot for the 7 days until the reservation is finalized with payment.
  • A camp session may fill up before we receive your payment. If you receive the automated submission email your reservation is included in the full camp and is secure provided we receive the 1st payment in 7 days.
2. Immediately mail $50 per person (students and sponsors) to Pineywoods with ONE of the following:  a Camp Payment Form, a printed copy of your online reservation submission, or a copy of your submission email. Camp Payment Form
3. Upon receipt of your reservation payment Pineywoods will send you a confirmation email with password information for registering the individuals in your group.
4. Prepare for online registration using the Registration Information Sheet (optional). Registration Information Sheet
5. Leader:  Register the individuals in your group online AND postmark your second payment ON OR BEFORE the Registration Deadline.

June 24-27 / Session 1 Individual Registration June 27-30 / Session 2 Individual Registration

  • Register every individual coming to camp (students and sponsors).
  • Enter your email address to have each entry emailed to you for your reference/records.
  • You will not be able to see a summary of your entries until your confirmation/summary is emailed to you upon receipt of payment.
  • Mail your payment with a Camp Payment Form.
6. Upon receipt of your individual registration entries AND second payment a confirmation with an attached church summary will be emailed to you.
7. Have parents/sponsors submit Consent & Medical Release Forms ONLINE for every person coming to camp AND mail the required Adult Paperwork on or before the Forms/Paperwork Deadline.

  • In order for medical information to be accurate it must be current, therefore the Consent & Medical Release Form will not be available until four weeks before camp.
  • The Consent & Medical Release Form will be accessible on the Registration Deadline.
  • The Consent & Medical Release Form must be submitted by the parent or legal guardian of a minor coming or camp or by an adult (18 or older) coming to camp.
  • See the Adult Requirements Webpage for details about the training and paperwork for all adults at camp.

June 24-27 / Session 1 Consent Medical Release June 27-30 / Session 2 Consent Medical Release

Adult Requirements
8. Keep Pineywoods updated with ALL registration changes.

  • Use the buttons below when you have changes AFTER YOU HAVE INITIALLY REGISTERED THE INDIVIDUALS IN YOUR GROUP ABOVE.
  • You will receive an updated registration summary after your changes are processed.
  • UPDATE:  Use the Update button when you need to modify information for one or more registered individuals.  For persons already listed on your church summary report you can correct a misspelling, tell us the correct gender of a person, update a grade, shirt size, or age at camp.
  • CANCELLATION:  Use the Cancellation button when you are removing a registered individual from your group and you are not replacing them with another person at the same time.
  • SUBSTITUTION:  Use the Substitution button when you want to drop one registered individual from your group and enter a replacement person at the same time.
  • LATE ADDITION:  First, check availability on the camp web page or by emailing Pineywoods.  Second, mail the required payment with a Camp Payment Form.  Third, use the Late Addition button to send us the individual’s registration information.  Additions are processed after we receive the registration information AND payment.

Update Cancellation Substitution Late Addition
9. The remaining $100 per person payment is due no later than check-in on the first day of camp.

Payment Information:

Send only one church check per group payment. Make check payable to “Pineywoods Camp.”  Send each payment with a completed Camp Payment Form.  We do not accept personal checks, credit card payments, or electronic check payments.

Mailing Address:
PowerPlus Preteen Camp
Pineywoods Baptist Encampment
PO Box 133
Woodlake, TX 75865

Registration Policy:

  • Church reservation payments are non-refundable if a church chooses to cancel and not attend camp.
  • Church reservations are not held after the Registration Deadline.
  • A complete individual registration requires the 1st and 2nd payments AND the online registration submission.
  • Spots are not held for incomplete individual registrations.
  • Individual registration cancellations made by the Registration Deadline will avoid a forfeit of the 2nd payment.
  • Individual registration cancellations made after the Registration Deadline and up to two weeks prior to the first day of camp will forfeit the 1st payment and 50% of the 2nd payment.
  • Individual registrations canceled during the two weeks prior to or on the first day of camp will forfeit the 1st and 2nd payments.
  • 1st and 2nd payments are transferable to another individual registration, but not to the final payment.

Further Details:

  • The total Camp Cost is $210 for persons registered on or before the Registration Deadline.
  • The total Camp Cost is $225 for persons registered after the Registration Deadline.
  • Camps are filled on a first-come, first-served basis.
  • CHURCH RESERVATIONS ARE REQUIRED. Reservations open January 1st each year.
  • A Church Reservation MUST include the required sponsors and the students expecting to attend camp. A church cannot make reservations for their students then add their sponsors later.
  • The $50 reservation payment is non-refundable and non-transferable to the balance owed.
  • The $50 reservation payment is forfeited when a reservation is not filled.
  • Your Church Reservation will be released if a minimum of $50 per person is not received within 7 days of the online reservation entry.
  • RESERVATIONS ARE NOT HELD AFTER THE REGISTRATION DEADLINE.
  • Additions after the Registration Deadline are based on space availability and must be approved. Such additions are not guaranteed a camp T-shirt.
  • A previously forfeited $50 reservation payment is transferable to an approved addition.
  • Additions after the Registration Deadline must pay both the 1st & 2nd payments to secure their spots.
  • The Consent & Medical Release IS NOT a liability release for churches and cannot be used as such.
  • The Consent & Medical Release Form is submitted online. The group leader must provide parents of minor students, students 18 & older, and sponsors with the link to access the Consent & Medical Release Form.
  • The group leader must require that Consent & Medical Release Forms be submitted on or before the Forms/Paperwork Deadline.
  • The group leader will receive email notifications when Consent & Medical Release Forms are submitted for their group.
  • The group leader will be provided a registration summary that lists outstanding Consent & Medical Release Forms and paperwork for their group.
  • The group leader cannot allow anyone to travel to camp without prior online submission of the Consent & Medical Release Form.
  • Minor students that arrive at camp without a Consent & Medical Release Form on record CANNOT ATTEND CAMP AND WILL BE REQUIRED TO RETURN HOME IMMEDIATELY AT THE CHURCH’S EXPENSE.

General Camp Information               PowerPlus FAQ

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