Over the Edge Preteen Camp FAQ
RESERVATIONS & REGISTRATION
Yes, every registered person at camp is a camper and pays the stated camp cost for the session.
No. Reservations only hold spots for your group until the registration deadline. Then the slate is wiped clean. At that time the total number for your group is the number of individuals registered online with 1st & 2nd payments paid. Reservations are not held after the registration deadline.
No, it is the first of three payments which add up to to the total camp cost. It is not an additional cost.
No. The $50 is applied to the 2nd payment or balance due when a reservation is not filled.
Yes, the 1st & 2nd payments are non-refundable when a cancellation occurs after the Registration Deadline; however, they are transferable to a camper in their place.
No. The group leader (or someone he/she asks for help) needs to do the online registration entries. It is impossible to keep track of your individual registrations if you are not doing them, or overseeing them at a minimum. The group leader must manage his/her actual number as it relates to reservations and to the payment(s) required.
An information sheet/worksheet is provided for each camp as a tool to help you gather the required information for each person. See the registration details to download the helpful tool.
No, we do not hold spots or reservations after the registration deadline. Any amount paid above the required amount for registered campers is applied to the balance due.
NO, BY STATE LAW ALL SPONSORS MUST BE 18 YEARS OLD. We do not have junior sponsors.
You can change out sponsors if it is absolutely necessary. A fee of $15 is required for the addition of another person. Children thrive on consistency and camp is about helping kids know the one true God. Kids need sponsors at camp that will love and connect with them all week long.
The only children allowed at camp are children that have completed 3rd- 6th grade. A sponsor’s main focus at camp is ministering to preteens; they cannot do that and care for younger children.
You can make last-minute changes to your group. See pineywoodscamp.com/ote-individual-registration/ for more information. Please understand that last-minute additions (child or sponsor) may not get a t-shirt. This may be the case for last-minute substitutions as well if the dropped camper and the replacement wear different sizes.
Every registered individual/camper must submit a complete and accurate Consent & Medical Release Form. In addition, every adult must submit the required adult paperwork.
As of 2017, the Consent & Medical Release Form is submitted online. Approximately four weeks prior to camp the form will be available via the website. The link to the form will also be texted and/or emailed to the group leader to pass along to parents of minor students, students 18 & older, and sponsors. Consent & Medical Release Forms must be submitted by the Forms/Paperwork Deadline two weeks prior to camp.
The Consent & Medical Release Form can be submitted from a smartphone, a tablet, or a computer.
The form must be submitted by the parent or legal guardian of a minor coming or camp or by an adult (18 or older) coming to camp.
Pineywoods cannot distribute submitted forms to anyone. If you desire a copy of the Consent & Medical Release Form you have three options:
- Have the parent/adult forward their electronic copy to you.
- Have the parent/adult enter your email address in order for you to receive the electronic copy.
- Have the parent/adult print their electronic copy and give to you.
Have them submit another Consent & Medical Release Form online with the current information. We will replace the old one in our files.
You will receive an email notification each time a form is submitted.
- Make sure that we have the correct email on file.
- Check your spam and/or junk email to see if the emails are delivered there.
- If your email interface won't deliver the emails to you at all (not in spam/junk) try adding these two domains to your safe senders/white list: pineywoodscamp.com and formstack.com
NO. The group leader cannot allow anyone to travel to camp without prior online submission of the Consent & Medical Release Form. Minor students that arrive at camp without a Consent & Medical Release Form on record CANNOT ATTEND CAMP AND WILL BE REQUIRED TO RETURN HOME IMMEDIATELY AT THE CHURCH’S EXPENSE.
By law all persons 18 and older attending retreats or summer camps lasting three or more nights must do the following in addition to submitting a complete Medical Form/Release:
- Submit printed copies of results from national criminal and national sex offender background checks for the current year.
- Complete a state-approved training and examination program on sexual abuse and child molestation and submit a valid certificate of completion.
- Provide a character and integrity reference.
No. The state Health Inspector scrutinizes our files and forms each time he/she inspects Pineywoods. Because the camp is subject to requirements by law, our staff has to review all of the paperwork in order to ensure we remain in compliance with the state's youth camp rules. After the paperwork is reviewed by our staff, the group leader is notified if any portion of the requirements is not met. Requiring paperwork two weeks prior to camp gives us almost that much time to get missing forms and sometimes correct/replace paperwork.
No. The background checks must be for the current year. They must be run annually.
No, the Pineywoods’ Consent & Medical Release Form IS NOT a liability release for churches and cannot be used as such.
Make checks payable to “OVER THE EDGE PRETEEN CAMP.”
Yes, Pineywoods needs to know how to direct the payment when it is received. For your convenience, you can complete only the top and bottom sections of the form and skip the middle section if you’ve already given us contact information (and nothing has changed). The top portion tells us your church and camp session. The bottom portion tells us what kind of payment it is.
No, we do not accept checks from individuals.
We do not accept credit card payments or electronic check payments.
Refund checks are mailed to your church after both sessions of camp are concluded. Please note that when campers drop out after the Registration Deadline you do not get a full refund. The 1st & 2nd payments are forfeited.
The balance for your church is due when you arrive at camp.
Yes, the first $50 per person payment is non-refundable when a church chooses to cancel and not attend camp.
Cancellations of individual registrations made on or before the registration deadline avoid a forfeit. Their 1st & 2nd payments roll over to the camp balance.
Yes. The 1st & 2nd payments are not transferable to the camp balance.
Yes, 1st & 2nd payments are transferable to a replacement camper.
No. Pineywoods makes all lodging assignments based on numbers and cannot take requests for specific assignments.
No. During summer camp ALL STUDENTS AND SPONSORS are housed in dorm-style accommodations and grouped together by church.
No. Lodging is only available for registered campers during summer camp.
No. Only registered campers (sponsors, students, program leadership, and camp staff) are allowed to stay overnight during summer camp.
Churches are grouped together in dorms unless a church’s girls or boys fill up a dorm. On average, the dorms sleep 20 each.
Each student will be given a packet of verses to memorize. They can pick and choose which verse(s) they want to work on. For each verse they say to their sponsor they can get Mega Challenge ticket(s). Verses are worth a certain number of tickets. Mega Challenge tickets are turned in to the Mega Challenge bucket on the stage. During the week, drawings take place and students can receive prizes for their tickets.
Students are given a chance to take time out to do the student devotion in their student book for that day in their cabin. This is a great opportunity for the campers to learn how to have their own time with God. Sponsors will need to encourage their students to take time to do this and be in the cabin with them.
Adults/Sponsors who attend camp with their students are an integral part of the camp program. Sponsors lead their group and are active participants throughout the camp session. Sponsors maintain order in their group and make sure students follow rules and follow the schedule. Sponsors have the opportunity to invest in the lives of students and reflect Christ in every situation.
Check-in is just that, checking your group in, verifying your numbers and gender breakdown for rooming assignments, discussing all changes to your registration, discussing late arrivals and/or early departures, paying your camp balance, turning in medications and receiving program materials and facility assignments. Here are a few questions that are asked at that time. Is everyone on the registration summary at camp? Have you had any changes since receiving your last registration summary? Is everyone on the list here now, or will some arrive after 5pm or later in the week? Is anyone leaving before camp concludes?
Go to pineywoodscamp.com/summer-camp-meals/ for menus and further meal information.
Medications are turned in at check-in upon arrival at camp. Go to pineywoodscamp.com/medications/ for complete details regarding medication rules and preparation.